Monday, 16 June 2014

Purchases and Contracts, Executive Career Opportunity in Dubai, UAE

Job Title:    Purchases and Contracts, Executive (UAE Nationals)
Job Ref:    40034
Job Location:    Dubai, UAE
Employer:    Hamdan Bin Mohammed Smart University (HBMSU)
Category:    Administrative Positions
Job Type:    Full Time

About HBMSU:
Under the presidency of H.H. Sheikh Hamdan Bin Mohammed Bin Rashid Al Maktoum, the Crown Prince of Dubai, U.A.E, Hamdan Bin Mohammed Smart University (HBMSU) is committed to instigating a culture of quality, excellence and research through e-learning in the Arab world, with emphasis in the academic disciplines of business, quality management, education, healthcare and environment. HBMSU enjoys international credibility and recognition with its academic and professional programs not only being demand-driven, but also customized to meet the growing needs of businesses in the UAE and indeed elsewhere in the Arab world.

Established in 2002, this innovative higher education project has been conceived, crafted and implemented by Dr. Mansoor Al Awar, the Chancellor of HBMSU, as a passionate response to the hopes and aspirations of the new Arab generation, with an emphasis on e-learning as the future of education and empowerment in the region. The pioneering vision of the University has, in fact, paved the way for the UAE Ministry of Higher Education and Scientific Research (MOHESR) to design standards for accreditation for an e-learning institution.

Job Overview:
The Purchases and Contracts Senior Executive provide assistance in the purchase activities and assure purchase process is centralized, maintained and carried out in a timely and efficient manner in compliance with the University purchasing policy.

Job Duties:
  •     Direct, coordinate and manage all administrative, contractual and operational aspects of purchasing.
  •     Review and prepare requisitions, Bid Bonds, Purchase Orders, procurement expenses, contracts, Invoices, and other purchase related documents and assure they are in line with the University purchasing policy.
  •     Prepare bid forms and advertise for bids; formulate bid recommendations and recommend awards; establish escrow accounts and disposition of bid bonds and security deposits; prepare bid reports.
  •     Maintain complete updated purchasing records, data and invoice in the system and support relevant departments with quotations for the purpose of tenders.
  •     Apply suitable evaluation criteria on vendors including quality aspects, levels of service, reliability, references, qualifications, capacity and management and ensure University branding is well positioned through efficient and effective services.
  •     Review current contract practices and secure the best possible price for all purchases based on sound purchasing practices and negotiations.
  •     Review current sources of supply and pursue new supplier development based on avoiding single source of supply, identify new manufacturers or supplier with lower rates.
  •     Administer the tendering routines such as programming, advertising, analyzing and evaluating quotations, supplier performance and awarding purchase orders and   contracts.
  •     Ensure that all the contracts and agreements are reviewed by the legal team and meeting the legal requirements.
  •     Publish contract award notices, inform unsuccessful tenders, explain the award process and if necessary provide details to unsuccessful tenders.
  •     Advise stakeholders on the requirements of Standing Orders and the appropriate methods of supplier selection and fair competition.
  •     Subsequently complete and issue a Contract Review Record and ensure that relevant issues from the review are fed back into the Commissioning process.

Job Requirements:
  •     Bachelor’s Degree in Management, Business Administration, TQM or any other related field from an accredited University.
  •     Minimum of 1 year experience in a similar or related field/position.
  •     Ability to handle multiple tasks in a fast paced environment.
  •     Ability to use independent judgment to analyze and resolve problems.
  •     Database management skills.
  •     Excellent negotiation skills.
  •     Excellent customer care skills.
  •     Excellent communication skills in both Arabic and English languages.

Deadline Date: 30/06/2014

Apply Now