Monday, 2 June 2014

Project Officer Job Opportunity at Etihad Airways in Abu Dhabi, UAE

Job Title:    Project Officer
Job Location:    Abu Dhabi, United Arab Emirates
Department     Information Technology
Employer:    Etihad Airways

About Us
Etihad Airways, the national airline of the United Arab Emirates, was set up by Royal (Amiri) Decree in July 2003. Etihad Airways commenced operations in November 2003, and in 10 years has become one of the fastest growing airlines in the history of commercial aviation.

The airline has received a range of awards that reflect its position as one of the world’s leading premium airline brands, including ‘World’s Leading Airline’ at the World Travel Awards for five consecutive years in 2009, 2010, 2011, 2012 and 2013.

Abu Dhabi, the capital of the United Arab Emirates, is the airline’s hub. Etihad’s fleet of 88 aircraft operates more than 1400 flights per week, serving an international network of 84 passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Etihad Airways also owns nearly 30 percent of airberlin, Europe’s sixth largest carrier and 40 percent of Air Seychelles.

The airline seeks to reflect the best of Arabian hospitality – cultured, considerate, warm and generous – as well as enhance the prestige of Abu Dhabi as a centre of hospitality between East and West.

Job Purpose   
  • Providing support to groups of Project Managers team members to ensure project governance requirements are met.
  • Responsible for researching and compiling special and routine reports, presentations, etc.
  • Responsible for communication tasks internal to the program team and external to project oversight and governance groups.
  • Co-ordinating complex administrative activities with the scope to direct these and mandate adherence by wider team.
  • Arranging project critical internal/external events including responsibility for ensuring appropriate purchasing and budgeting activities related to project support functions.

Job Duties:   
  •         Responsible for tracking workloads, materials, activities and resource hours and availability. Then make recommendations to ensure maximum utilisation and reduce potential downtime or slippage due to resource conflicts or availability restrictions.
  •         Responsible to track and ensure submission of various project requirements reporting  documentation from the project team.
  •         Collate, interpret and then summarises the various project updates and matrices from multiple sources to present weekly (or as required) visibility reporting on project status to project management team.
  •         Identify and escalate items of concern or tasks that are off-schedule.
  •         Engage with team to establish status of various KPIs and ensure programme reporting tools are accurately updated - such as the Project List, Reporting Tool updates and/or, Financial Reports for assigned Project(s)
  •         Responsible to summarise and compile project status reports to Programme Manager / Owner / Oversight Committee as appropriate and to produce presentation packs to PMO as well as for Engagement / Quality Assurance reviews.
  •         Responsible for document management (hard and soft copies) of all project files in line with Corporate Governance to ensures project documents are complete, current, and stored appropriately for easy access and reference.
  •         Effectively applies EY project management methodology and enforces project standards. Monitor adherence by the whole project team – escalate concerns.
  •         Consolidates and reports PM hours and external PM expenses on a weekly basis.
  •         Process financial invoices and payments on assigned Projects
  •         Follows up with Accounts Payable and Suppliers, when necessary, regarding unpaid invoices. Use initiative to resolve or escalate if required.\
  •         Provide general administrative support to the project management team and perform ad-hoc tasks assigned by project management team.

Job Requirements   
Qualification & Education:

  •     Optionally a University degree or equivalent qualification.
  •     Optionally recognised professional Airline Management or project qualification.

  •     3-5 years work experience, with at least 2 of which in IT roles and/or 2 years in office management roles.
  •     Successful track record of involvement in IT technical projects

Training & Knowledge:
  •     Project administration / management experience or qualification
  •     Office management experience or qualification

Deadline date:     09/06/2014

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