Friday, 2 May 2014

Executive Secretary Job Vacancy at University of Modern Sciences in Dubai

Job Title:        Executive Secretary
Job Ref:    ESC 2014-1
Job Location:   Dubai, UAE
Employer:    University of Modern Sciences

About  UMS:
University of Modern sciences owes its existence to the wisdom, benefaction and philanthropy of a far-sighted visionary H.E Mr. Rashid Al –Falasy. Blessed with the insight of a skilled entrepreneur, the organizational capabilities of an executive, the versatility of a venturesome industrialist and with the qualities of leadership and organization he has laid the founding stone to the development of a prodigious university to cater to the growing needs of the region and the country on the whole. At its inception in 2010, University of Modern Sciences was called the Biotechnology University College established under the patronage of Abu Dhabi Chamber of Commerce and Industry offering courses in Biotechnology. From a trivial college comprising of a single faculty BUC grew into The University of Modern Sciences by the guidance and magnanimity of its benefactor Mr. Rashid Al- Falasy. Under his management the university has broadened its faction and extended its panorama to include five colleges, offering a variety of graduate and undergraduate programs in Modern Sciences such as Biotechnology, Forensic Sciences, Industrial engineering, Pharmaceuticals and Business.

Job Overview:
The University of Modern Sciences is seekingtheservices of a well qualified andexperienced individual for the post of Executive Secretary at our campus in Dubai.

Job Requirements:

  •     Have excellent written and oral communication skills, interpersonal skills, and judgment in filtering and directing information Detail-oriented and well organized with a strong work ethic to do his/her best.
  •     Able to work effectively with management teams Proactive and diligent, with a willingness to take initiative, and masterful at following-up, tracking, and completing work projects.
  •     Able to prioritize tasks, balance competing demands and produce high-quality work Operate with diplomatic style by maintaining a professional, positive, friendly manner Open to receiving constructive feedback.
  •     Solid working knowledge of office processes, and ability to work effectively and independently in a busy office environment with senior executives Review of applications will start immediately.

Job Duties:
  •     Manage the executives' complex calendars using Microsoft Outlook.
  •     Brief executive each morning on the daily schedule and confirm the executive is adequately prepared for meetings.
  •     Prepare agendas and meeting notes, and track/follow-up action items from meetings.
  •     Arrange air and ground travel and prepare itineraries for executives, including travel and meeting details and contact information.
  •     Maintain complete confidentiality with integrity and discretion Draft letters, emails, memos, power point presentations, proof documents and meeting notes.
  •     Track communication, follow-up well, and provide executive staff with reminders of upcoming vendor meetings, interviews, project due dates and other obligations.
  •     Coordinate with Controller to submit expense receipts on behalf of the executives.
  •     Complete personal tasks/errands, pay personal bills, maintain personal records. Assist in creating and proofing graphics: i.e., presentations, advertising layouts, circulars, signage, etc.

Deadline Date: 15/05/2014

Click to Apply