Monday, 19 May 2014

Events Management Coordinator Job Vacancy at United Arab Emirates University

Job Title     Events Management Coordinator
Grade Number     6
Job Ref:    326620
Posting Number     736

Job Location: Al-Ain, United Arab Emirates
Employer:    United Arab Emirates University
Division     Information Technology Sector - CIO
Department     IT Support Service Department
Job Category     Staff
Job Type     Permanent
Salary:        AED 7000 to 18000


About Us
Welcome to the United Arab Emirates University (UAEU) - the first and foremost comprehensive national university in the United Arab Emirates. Founded in 1976 by the late Sheikh Zayed Bin Sultan Al Nahyan, UAEU is a comprehensive, research-intensive university enrolling approximately 14,000 Emirati and international students.  As the UAE’s flagship university, UAEU offers a full range of accredited, high-quality graduate and undergraduate programs through nine Colleges: Business and Economics; Education; Engineering; Food and Agriculture; Humanities and Social Sciences; IT; Law; Medicine and Health Sciences; and Science.  With a distinguished international faculty, state-of-the art new campus, and full range of student support services, UAEU offers a living-learning environment that is unmatched in the UAE.

Job Description    
Manages and supervise all University events in terms of technical AV / IT arrangements, relevant personal, technical support required as well as consistency and efficiency of IT / AV services during the events. Responsible of gathering client’s requirements, communication with external parties, organizers, external technology and event management partners.

Tasks and duties:
• Manages and supervise on-site events in and outside the UAEU
• Maintains weekly and monthly events calendar; updates calendar as required.
• Management and upkeep of all audio visual equipment in events.
• Maintains inventory of facility/department equipment
• Manage holistic events experience: set up equipment, and all other necessary tasks.
• Liaising with clients to ascertain their precise event requirements and production of detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets.
• Securing and booking a suitable venue or location if required.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Attends events to facilitate operations and responds to emergencies, problems, etc.,
• Ensures all aspects of events are implemented and controlled according to plans.
• Maintains direct contact with personnel from the various outside organizations and university departments associated with scheduled events.
• In charge of all AV equipment and related issues in UAEU
• Other duties as assigned by management

Minimum Qualification    
• A Bachelor’s degree or higher diploma in Computer Science, Communications, Management or any equivalent education.
• A minimum of 3 to 5 years of experience in managing & organizing events and in providing customer services.

Preferred Qualification    
Expected Skills/Rank/Experience  
  
• Excellent communication skills.
• Ability to manage multiple projects and work assignments
• Ability to accomplish projects with little supervision.
• Fantastic customer service ethic and high expectations for quality.
• Ability to troubleshoot technical issues and an ability to come up with creative solutions.
• An inquisitive mind and creative thinking skills are a must.
Excellent communication, people, and English skills required to deal with an international academic clientele. Arabic fluency also desired.
• Knowledge with major multimedia equipment such as: Polycom, Legacy Tandberg, Cisco, MCU and control systems from Polycom, Legacy Tandberg, Cisco, etc.
• Knowledge in Audio Visual Solutions including Videoconferencing, Multimedia, Distance Learning, Facility coordination or Networking systems preferred.
• Ability to thrive in a fast-paced high-end customer focused corporate environment.
• Experience providing meeting operations and presentation technology support.
• Good understanding of the network protocols and video communication standards
• Good organizational skills with the ability to prioritize and multi-task.
• Work effectively both independently and within a team.
• Demonstrate flexibility (off-hour setup requests, etc.)

Deadline Date: open until filled

Apply Now