Wednesday, 14 May 2014

Abu Dhabi University Admin Jobs; Executive Assistant - Chancellor's office

Job Title:    Executive Assistant - Chancellor's office
Job Location:     Abu Dhabi
Job Ref:     886
No. of Posts:     1
Employer:    Abu Dhabi University

About ADU:
Abu Dhabi University is the great university of Abu Dhabi. Our mission is to produce global leaders who understand the challenges of our time & make positive contributions to national & global prosperity. Our mission is not limited to educating students but also to transforming UAE to a vibrant, prosperous & strong nation.

Job Description
Reporting to the Chancellor of the University, the objective is to manage efficiently and effectively the chancellors office reception, business and administrative functions by providing assistance to the chancellor and managing day to day administrative function of the office

Job Responsibilities:
• Coordinate time schedules for meetings, correspondence and communication with all departments and colleges who interact with the Chancellor  and other faculty members
• Coordinate time schedules for meetings with the Chancellor, Correspondence with relevant Suppliers and service providers if required
• Providing a professional first point of contact  and interface for the Chancellor ‘s office.
• Efficient interaction with all parts of the university
• Open, route and  sort  correspondence and email,identify and refer matters to the chancellor and manage calendar on a daily basis
• Keep the administrator informed  of appointments , priorities and deadlines through multiple channels and in a timely and efficient manner
• Arrange travel accommodation as necessary and respond immediately to messages of  a less urgent  or complex nature
• Draft responses to messages  that require review by the chancellor
• Compose, format, edit, type, proofread, duplicate  and distribute correspondence, notices, lists, forms, memoranda, calendars, reports, manuals, presentations, brochures and other materials using appropriate software
• Research information and establish appropriate formats
• Develop and revise office forms and  report formats as required
• Maintain a variety of complex files  and records often involving materials of  a confidential nature
• Receive and screen visitors  and telephone calls and  refer to appropriate staff members
• Maintain confidentiality of records and information including information regarding board, personnel, student or controversial matters
• Coordinate communication  and activities with other departments and personnel, students, educational institutes, vendors and other outside organizations
• Prepare special reports as necessary
• Collect and compile  statistical and financial data  and other information  for inclusion to special and periodic reports.
• Prepare reports by gathering, organizing, and synthesizing data from a variety of sources

Job Requirements:

  • Bachelor Degree and experience in diary management.
  • Proven office management skills in an executive setting with experience in budget management is required.
  • Prior experience as an Executive Assistant in an institution of higher learning is an added

Deadline Date: 30/05/2014

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